Identification: For the purpose of this document, the document will be referred to as a confirmation from this point forward. The guest, renter, tenant is referred to as guest from this point forward. Vacation home or condominium shall be referred to as rental property from this point forward. The homeowner will be referred to as property owner from this point forward.
Confirmation of reservation: If you elect to have Florida Dreams Realty of AMI, Inc make the reservation for you the system will automatically send you a confirmation email containing a link to these terms and conditions. Payment of the booking will be acceptance of the terms and conditions.
Payment Terms: Upon booking $500 or $1000 respectively (for rentals for one month or longer) are due whereas $250 are non-refundable. This down payment is part of the total cost of your reservation. For your final payment you have the choice of making your payments by either check, e-check, credit card (+3% convenience fee), or wire transfer (+$16 wire transfer fee). The final balance due must be received 60 days prior to arrival. If any final payment is not received by the due date, guest agrees that the outstanding amount will be charged to the credit card on file with a 3% convenience fee or may result in cancellation of the reservation. Wire transfers require a $16 wire transfer fee. Guest agrees if the wire payment comes in short that the outstanding amount will be charged to their credit card on file. Other administrative fees may apply.
If the reservation is made within 60 days prior to arrival, the full payment is due and payable immediately by credit card. All funds should made payable to Florida Dreams Realty of AMI, Inc.
All prices (except the booking fee) are subject to 12% sales and resort tax.
Trip Cancellation Insurance: We recommend you take out a comprehensive trip cancellation insurance to cover unforeseen eventualities. Click here for more information: http://www.csatravelprotection.com/certpolicy.do?product=G-330CSA
Check-In: The check-in process begins at 4 p.m. and is not guaranteed. Guests should not expect to take occupancy sooner than times stated. In some cases check-in may be delayed due to circumstances beyond our control. Rate adjustments cannot be made for late check-in or early departure. Driving instructions and access code are provided when the following two conditions are met: a) the rental agreement is signed and b) the booking is paid in full.
Checkout: Checkout will be promptly at 10 a.m. Any guest that fails to check out by 10 a.m. will be assessed a half day’s rent between 10:01 a.m. and 12 p.m.; a full day’s rent will be assessed if guest vacates after 12 p.m.
Cancellation/Refund: Cancellation more than 150 days prior to arrival will receive a deposit refund less a $250 cancellation fee. Cancellation less than 150 days prior to arrival will forfeit all deposit received. Cancellation less than 60 days prior to arrival will forfeit all monies on account. Cancellations must be confirmed in writing. No refund for weather/medical reasons.
Confirmation: Reservations are not considered confirmed until a member of Florida Dreams Realty of AMI, INC management has approved the booking. FLORIDA DREAMS reserves the right to audit, adjust, or cancel any confirmed reservation for inaccuracy or misquoted information at no penalty to Florida Dreams Realty of AMI, INC. Confirmation of rental property can only be established when a deposit is made. All payment and cancellation policies are placed in effect at that time. Once a reservation is confirmed, a rental property will be assigned.
However, no rental property request is guaranteed. Any difference in rate is subject to guest approval.
Substitution of Accommodations: Florida Dreams Realty of AMI, INC reserves the right to move, relocate, reassign or change the rental property noted on the front of this confirmation for any reason. Florida Dreams Realty of AMI, INC will make every effort to rebook the guest in a
like and kind or upgraded rental property. Under no circumstances does this confirmation guarantee the rental property selection or assignment.
Occupancy/Maximum Occupants: We do not accept reservations from anyone under 25 years of age. We do not allow persons under 25 to occupy a property unless accompanied by someone over 25 years of age. The maximum number of guests is set by the property owner and/or association and includes small children and infants. The maximum occupancy for your rental property is noted on the confirmation. The rate may vary depending on the number of occupants. Exceeding these limits shall result in forfeiture of payments/deposits and will incur an extra charge per person to the guest. Reservations obtained under false pretences will cause forfeiture of all payments and the guests will be asked to vacate the rental property immediately.
Noise Ordinanace: The island does have a noise ordinance after 10pm, this ordinance pertains to any loud music or loud sounds coming from the property after this hour. If the police or the management company is called due to the renters disturbing the peace we do reserve the right to terminate the rental agreement immediately.
House Parties: Florida Dreams Realty of AMI, INC does not allow house parties in any rental property. Guests are not allowed to organize graduations, proms, gatherings, reunions, weddings, receptions or any other function similar in nature. Florida Dreams Realty of AMI, INC does offer rental properties that will allow family reunions, weddings or receptions, however all such events must be approved in writing in advance and there will be an additional charge and/or security agreement assessed.
Association Rules: All accommodations are confirmed with the understanding that all guests will abide by the rules and regulations prescribed by individual owners, condominium or homeowner associations as required for each rental property.
No Smoking: ALL Florida Dreams Realty of AMI, INC rental properties are considered non-smoking. Smoking is permitted outside only. Any guest that smokes inside a rental property will be asked to leave immediately and all charges to restore the rental property back to its original condition will be charged to the guest.
Acts of Nature: Florida Dreams Realty of AMI, INC cannot be held liable for any acts of nature or occurrences beyond our control. No rate adjustments will be made.
Quiet Use and Enjoyment: Florida Dreams Realty of AMI, INC does not guarantee quiet use or enjoyment of rental properties due to noise from other persons, neighboring properties, construction, maintenance, etc. Florida Dreams Realty of AMI, INC cannot grant rate adjustments resulting from circumstances outside of the rental property.
Pets: Pets are not permitted in most rental properties unless specifically authorized. In the event that a rental property does accept a pet, Florida Dreams Realty of AMI, INC must be notified when making the reservation and a non-refundable pet fee is applied to the reservation. In the event that a guest has a pet in a rental property where it is not allowed, this will cause forfeiture of all payments, the guests will be asked to remove the animal and/or vacate the rental property immediately. The guest will be charged for any costs with regard to returning the rental property to its original condition.
Security Deposit: Renter acknowledges that the damage waiver fee purchased at the time of rental covers damages up to $500. The renter agrees to be responsible for all damages in excess of this sum which will be determined if necessary by arbitration. Renter agrees that in the event of failure to agree by arbitration, proceedings will be held in the Manatee County Court. After your departure the accommodation is checked by Housekeeping. The accommodation must be left in reasonable and clean condition or extra cleaning charges may be imposed. In the event it is found the accommodation incurred careless damage, requires excessive cleaning, or has missing items, the guest acknowledges and agrees their credit card will be debited to replace said items at the fair market price. Customer agrees to pay reasonable attorney fees and all court costs and expenses to enforce this agreement including appellate proceeds with or without legal proceedings.
Furnishings: All rental properties are individually owned and decorated. Items such as furnishings, appliances, equipment, style, quality, colors, etc. are provided solely by the owner. Florida Dreams Realty of AMI, INC not accept liability for the aesthetic or functional perception of the rental properties contents and no rate adjustment can be made.
Amenities: Amenities vary at each rental property. Please contact Florida Dreams Realty of AMI, INC for specific needs you may have regarding rental property amenities. Florida Dreams Realty of AMI, INC is not liable for malfunction or closure of rental property amenities and no credits and/or discounts can be granted for circumstances beyond our control.
Units for Sale: In the event that the rental property, which guest is renting, is listed for sale, we may find the need to show the property during a guest’s stay. We will make every attempt to schedule the showing at a convenient time so as not to disturb your vacation. By acceptance of this confirmation guest agrees to allow rental properties to be shown.
Entry of Premises: Guest agrees to allow Florida Dreams Realty of AMI, INC employees, vendors, contractors or subcontractors access to the rental property for any reason to make repairs, improvements, care for or manage the property.
Agency Disclosure: Florida Dreams Realty of AMI, INC serves as agent and representative of all owners of condominium units and private dwellings in its rental program and is acting at all times in and for the best interest of the owner.
Pest Control: Rental properties are treated for pest control by a contracted pest control company. Florida Dreams Realty of AMI, INC will make every effort to address pest control concerns, but is not responsible for rebates due to the presence of pests or in the event of untimely service by pest control companies. Anna Maria Island is a tropical island and some pests are inherent to the region and climate making them resilient against professional treatment.
Hurricane Policy: If you are travelling between June and November, please note that this is hurricane season. Owners are not required to rebate rent in the event of a voluntary or mandatory evacuation.
Student Groups: Any guest under 21 years old must be accompanied by a parent and/or guardian. Reservations obtained under false pretenses will cause forfeiture of all payments and guests will be asked to vacate the rental property immediately.
Accuracy of Information: To the best of Florida Dreams Realty of AMI, INC knowledge the information contained on this confirmation and our website is accurate but not guaranteed. Descriptions, rates and property amenities listed on this confirmation are subject to change without notice. Omissions, additions or errors as well as changes in property bedding, furnishings, equipment, etc., shall not be the responsibility of Florida Dreams Realty of AMI, INC, owner, or agent. Guests are required to check with Florida Dreams Realty of AMI, INC about specific items of importance to them.
Maid Service/Special Requests: Linens and bath towels are included in each rental property and have been inventoried prior to your arrival. We cannot guarantee your rental property will supply beach equipment or towels. Your rental property is cleaned prior to your arrival and upon your departure, but does not include daily maid service.
Booking Fee: The reservation fee on the face of this confirmation is non-refundable at any time for any reason.
Telephone Charges: There is no charge for local telephone calls. Long distance calling varies. Some properties allow direct long distance dialing while others require long distance calls to be placed on a calling or credit card. Direct dial long distance calls shall be billed to the guest with a handling fee of $20.00.
Indemnity: Guest indemnifies Florida Dreams Realty of AMI, INC from and against any and all liability, loss damage, and expense, including reasonable attorney fees and disbursements arising from injury to persons or damage to rental property; occasioned by the failure of the property owner to comply with any provision of law or this agreement; occasioned by any act or omission of the property owner or any person residing in or renting owner’s property; occasioned by any act of omission of the property owner, or property owner’s agents, servants, or contractors; or, occasioned by any act of omission, with the exception of such acts or commissions constituting gross negligence or willful misconduct of Florida Dreams Realty of AMI, INC its agents, servants, or contractors when acting as agent for the property owner as provided herein. Special risks may be involved when using pools and/or hot tubs and guest assumes all responsibility for himself/herself and their guests and for the consequences of those at risk. Guest agrees to waive any claim whatsoever and hold harmless Florida Dreams Realty of AMI, INC and the property owner for accidents and claims resulting from accidents and or injury arising from use of the rental property and any of its equipment, porches, decks, stairs, parking area, elevators etc.
Entire Agreement: This agreement shall be governed and enforced according to the laws of the State of Florida. The prevailing party in any lawsuit to enforce any provisions of this agreement shall be entitled to an award of attorney’s fees, cost of expenses for mediation, arbitration and trial or appellate proceedings. This agreement contains the entire agreement of the parties. It may not be changed orally, but only by agreement in writing signed by the party against who enforcement of any waiver, change, modification, extension or discharge is sought. Renters cannot assign or transfer this agreement.
Vehicles: Recreational vehicles (RV’s), boats, motor homes, trucks, trailers etc. are not permitted.
Pools and Spas: Homes with private pools are heated during the winter months. The setting is at 82F. For higher setting an additional fee of $100.- per week applies. Please contact Florida Dreams Realty of AMI, INC to add this optional amenity to your rental contract. Florida Dreams Realty of AMI, INC. is not responsible for pool or spa malfunctions, but we will do everything possible to make sure the owners’ pools are maintained and working properly. No credit, discount and/or rate adjustment can be granted for items mentioned above or circumstances beyond our control.
There will be days when the weather conditions will not allow pool heaters to accommodate swimming, and temperature recovery times will vary. 82F is the highest heat temperature setting. During the winter months pool temperatures will probably stay around 75F. If several cold days occur, water temperatures will drop and may stay cooler longer. Pool heaters will not operate and will automatically shut down if outside temperatures get too cold (below 60F). There will be days when the weather conditions will not allow pool heaters to accommodate swimming and temperature recovery times will vary. While we take every precaution to ensure that pools are heated as specified, weather conditions may affect the temperature of the pool and spa.
Outdoor spas are not hot tubs. Spa temperatures are set at the same temperature as the pool. Guests should not expect hot tub like temperatures for pool spas.
Because there are no lifeguards or other attendants at the swimming pools, guests are expressly responsible for the safety of themselves, members of their families, and guests using swimming facilities or other recreations facilities, and in so using or permitting to be used, specifically waive any and all liability claims, expressed or implied, against the Condominium Association or Home Owner. No guest shall permit any juvenile or non-swimming member of his family or guest to play in or around any swimming facility without providing an attendant who is able to swim and can protect such juvenile in case of difficulty in the water.
Private homes with pools have weekly maintenance carried out by a qualified and licensed pool company. Due to the tropical nature of our Island it is not unusual to find unexpected debris in the pool falling from trees & surrounding vegetation, especially when there is a breeze or rain showers. If you wish to arrange for additional pool service, this can be scheduled with the pool company for a $40 cash payment due from guest at time additional pool service is completed.
Florida Dreams Realty of AMI, INC is not responsible for pool/spa closures or malfunctions. No credit, discount and/or rate adjustments can be granted for circumstances beyond our control.
Pool heaters in our private homes are locked for your safety and controls must not be tampered with as they are monitored by the pool company.
In the event of pool equipment malfunction during your stay, FDR will expedite repairs as quickly as possible. It may be necessary to close swimming pools for maintenance purposes. No refund or rent adjustment will be made for circumstances beyond our control, malfunctions or loss of use of equipment or amenities.
Radon Gas: Radon Gas is a naturally occurring radioactive gas that, when accumulated in a building in sufficient quantities may present health risks to persons who are exposed to it over time. Levels that exceed Federal and State guidelines have been found in buildings in Florida. Additional information regarding Radon Gas and Radon testing may be obtained from Manatee County Health unit.
Florida Dreams Realty of AMI, Inc., 2015